Time Management

When You’re In a Time Warp and You Don’t Even Know It by @Barbclifford

by Barbara Clifford | Featured Contributor

Time Management
Stuck in a time warp

When Time Stands Still

Do you remember sitting in the most boring class during school? You look at the clock and think to yourself, just 20 more minutes until the bell and I can leave this mind-numbingly boring class. You try to focus on the droning teacher. Nope. Can’t. You look at the clock thinking the bell must be close, it must have been close to 20 minutes by now and only 5 minutes has passed. Did time stand still?

When You’re in a Time Warp

Then there will be times when you are absolutely enthralled and consumed by an activity. Your mind is buried in the task with intense enthusiasm, you look at the clock and time has passed like the snapping of fingers. Wow! Where did that time go?

Why Does Time Flex Like This?

No matter what we set our minds to do, we faced with the limitations of time. Yet, our perceptions of how long activities take can be grossly inaccurate. For example, you might ask me, how long do you spend on social media each day (a task I love and am consumed by), I might say “Oh, not long, maybe 2 hours”.  You might then ask me how long it takes me to do a task I despise, let’s say filing, I might say “Oh, takes forever, probably 45 minutes.

Start Time Tracking

When you feel that you are struggling to manage your time, it is worthwhile actually monitoring how long you take to complete tasks.  I use toggl.com. It’s a free online tool that assists you to track and monitor the time you spend on tasks, projects and clients. I was quite alarmed to discover how wrong my estimates were. My 2 hours on social media was probably more like 4 and the time taken for filing was probably more like 20 minutes.

Time Vs Energy

Most people believe that when we have bountiful energy, this is when we should be doing the things that we love and when we have low energy, we should be doing the tasks we really don’t like. However, the lower your energy, the harder it is to work, am I right? Your level of resistance is going to be much greater when you are in your low energy phase.
So you really need to schedule the difficult tasks when in the high energy parts of your day.  Doing this will ensure that you get through the task a lot faster and with less temptation for distraction and procrastination.  If you are doing the things you love when you have high energy, guess what? You’ll get the task done quicker and so you don’t get to enjoy it. Annoying! Rather, do the task you love when you have low energy. By doing this you will quickly boost your energy level.

Energy Mapping

Spend some time tracking your energy flow throughout the day, rating your energy level. (This useful form will get you started: Energy Mapping Sheet).
For many people, one hour after lunch is often a low energy time as their body is sometimes digesting high carb food taking away the energy from their brain. The natural flow of our energy is also known circadian rhythms.
I find this tool really useful when I’m feeling burnt out after an intense period of work. The temptation to fluff around and achieve little is great.  When you look at your workload for the day, you might not find it easy to look at the list in terms of the love/hate relationship.
Instead, you can look at it from the point of view of brain energy required.  What tasks are easy to do and don’t consume brain energy, what tasks are more complex and require a sophisticated level of concentration?  Put little symbols next to your “To Do List” to rate the brain energy required. Tackle the low brain energy ones in your low energy phase and you’ll find that your brain, like a muscle, will eventually warm up, enabling you to tackle the moderate to high brain energy tasks.
What tips or tricks do you use to manage your time and energy together? Share your ideas in the comments below.


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3 Replies to “When You’re In a Time Warp and You Don’t Even Know It by @Barbclifford”

  1. Moana

    Great article. Will look up the apps mentioned. Time does fly when you are having fun. Regardless of whether it’s work or play enjoyment of what you are doing has a huge influence on perception of how fast or slow time is going. Thank you for an interesting and informative piece.

    1. Barbara Clifford[ Post Author ]

      Thanks for the feedback Moana. We’re glad you enjoyed it.

  2. DNN

    I can remember when I first started out in affiliate marketing and blogging back in 2005 when I didn’t know anything about how this line of work can work for me. I felt like time was at a standstill because I just wasn’t learning fast enough. I also felt I was in a time warp because it was the end of the world and felt hampered-suppressed.

    Years went by and I continued making mistakes and things not coming into fruition in the timeframe I hoped for. I really had to buckle down as years went by with this affiliate marketing and blogging and getting serious about running an online business because I’m not getting any younger.

    With that said, I had to revamp my online marketing strategy whereas instead of posting tend to 12 to 15 times a day with short sentence posts, I had to retrain myself to write one post a day in what’s called “Evergreen content,” whereas using “Evergreen content marketing” as a means of getting business was actually helping me by posting one time a day with a very lengthy page full of information and relevant third-party links.

    And lastly, I also learned I have to stay on the treadmill first thing in the morning on an empty stomach for @ least 20 minutes so i can have some energy to crank out this content. You kinda get sleepy sometimes sitting at the PC writing content. L :_P L

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